Privacy Policy

Mor-Search Ltd is the Data Controller of the personal data that you provide to us or that we receive. Mor-Search Ltd is registered as Mor-Search Ltd with companies house - company number 15423937

Mor-Search Ltd is committed to protecting and respecting your privacy. This notice sets out the basis on which any personal data we collect from you, or that you provide us, will be processed by us.

Right to Object:

You have a legal right to object at any time to:

use of your personal information for direct marketing purposes; and

processing of your personal information which is based on our legitimate interests, unless there are compelling legitimate ground for our continued processing.

Who We Are and What We Do

We are a recruitment agency that (i) provides internal HR support and (ii) operates as a recruitment business. We collect personal data from the following types of people to allow us to undertake our business and to source candidates for our clients:

Prospective and placed candidates for permanent and contract roles

Prospective and live client contacts

Supplier contacts to support our services

Employees, consultants, temporary workers

Types of Data We Collect

In order to provide the best possible employment opportunities, we need to process certain information.

The information about you we may collect, hold and process is set out below:

name

contact details such as an address, email and telephone number

education details

employment history

immigration status

reference and background check

other relevant information you may choose to share

Where appropriate, and in accordance with local laws and requirements, we may also collect information related to diversity, security clearance status or details of any criminal convictions.

If you are a Mor-Search Ltd client, we need to collect and use information about you, or individuals at your organisation, in the course of providing you with our recruitment services. This can include finding candidates to fill your roles, providing you with internal recruitment services or notifying you of content published by Mor-Search Ltd which may be relevant to you.

Mor-Search Ltd will also act in accordance with data protection laws store information relating to previous dealings with us, including job applications, email and telephone communications, job interviews and placements.

We collect a limited amount of data from the users of our website which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the most popular referrers and website responsiveness. You can read more about this in our Cookies Policy.

Where We Obtain Your Information

We may obtain candidate information from any number of locations:

When you register or apply for jobs

When you correspond with us by phone, email or otherwise

When you visit our website

When you register your CV on a job board and it matches certain criteria

When you apply for a role via a job board

When you are referred by a friend or colleague

Through your online profiles

When we obtain your information from external sources such as LinkedIn, corporate websites and job boards we will contact you within a reasonable timeframe to ensure that our services are appropriate or relevant to you.

There are two main ways in which we collect client data:

Directly from you

From third parties such as candidates, online search engines, online job boards, LinkedIn and networking.

Data Retention

The length of time we will hold or store your personal information for will depend on the services we perform for you and for how long you require these. As we often support candidates with placements over an extended period the purpose for which we retain data is often an ongoing purpose. We conduct regular data-cleansing and updating exercises with our candidates to ensure that (i) the data that we hold is accurate, (ii) we are not holding data for too long and (iii) the data remains relevant for the purposes for which it was collected.

We will consider there to be meaningful contact with you if you submit your updated CV onto our website, apply for jobs or we receive an updated CV from a job board. We will also consider it meaningful contact if you communicate with us about potential roles, either by verbal or written communication or engage with any of our marketing communications.

Under new data protection regulations (GDPR), we are required to keep the data we hold accurate and, where necessary, up to date. As such, we will make an effort to regularly communicate with you to ensure your data is up to date and accurate.

We endeavour to permanently erase your personal data on expiration of the retention period or where we receive a valid request from you to do so.

For a list of all data categories and retention periods, please contact hello@mor-search.com

Legal Basis for Processing

Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data.

We will rely on contractual provisions if there is a legal document between the parties.

We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations.

We will, in some circumstances, rely on consent for particular uses of your data and you will be asked for your express consent, if legally required. Examples of when consent may be the lawful basis for processing include permission to introduce you to a third party.

Legitimate Interests

At Mor-Search Ltd we take your privacy seriously and will only use your personal information for administration purposes and to provide our recruitment services. The information we have collected is used to provide our services to you in our capacity as an employment business, agency or onsite recruitment provider to find you suitable work whether on a temporary or permanent basis based on your requirements.

We think it’s reasonable to expect that, if you are looking for employment or have posted your professional CV information on a job board or professional networking site, you recognise that it is fair to collect that public information and otherwise use your personal data to provide our recruitment services, use that to approach you as an onsite recruiter, to share that information with prospective employers and assess your skills against our live vacancies. During the job offer process, your potential employer may also want to confirm your references, qualifications and criminal record which we will ensure is in accordance with the laws and regulations.

We therefore think it’s reasonable for us to process your data and to contact you in order to propose relevant roles or available opportunities.

We may also need to use your data for our internal administrative activities.

Data Storage and Processing

All of the personal data we hold about you will be processed consistent with EU data protection legislation and, in particular, the GDPR. We take all reasonable steps to ensure that your personal data is processed securely and prevent unauthorised access to, and misuse of your personal data. For more information, please see our security policy.

Data Sharing

As required under GDPR, we will only share your information with the particular client which made the approach or, to the extent appropriate, with prospective employers.

Unless you specify otherwise, we may also share your information with any of our group companies and associated third parties such as our service providers where we feel this will help us to provide you with the best possible service and we have the appropriate processing agreement in place.

Trusted Third Parties

We will share your personal information and, where necessary, your sensitive personal information with trusted third parties where we have retained them to provide services that you or our clients have requested, such as:

employment reference checking

qualification checking

criminal reference checking

verification of details you have provided from third party sources

psychometric evaluations or skills tests